IT-18 – Asset Maintenance

What is IT-18 – Asset Maintenance Control?

Asset maintenance control is about maintaining a record of the maintenance done on your organization’s equipment. This is a compliance requirement and a best practice if your organization maintains key equipment that needs to be operational.

Available tools in the marketplace

The following listing is “crowdsourced” from our customer base or from external research. TrustCloud does not personally recommend any of the tools below, as we haven’t used them.

Asset Maintenance Tools

Flix

MaintainX

Limble CMMS

Available templates

TrustCloud has a curated list of templates, internally or externally sourced, to help you get started. Click on the link for a downloadable version.

• Externally outsourced available template from Upkeep
• Externally outsourced available template from Maintainx

Control implementation

To implement this control,

1. You need to create a template to track all maintenance activities. Use the templates above to get you started.

What evidence do auditors look for?

Most auditors, at a minimum, are looking for the below-suggested action.

1. Your most updated equipment maintenance log

Evidence example

For the suggested action, an example is provided below:

1. Your most updated equipment maintenance log.
   The following screenshot shows a sample of an equipment maintenance log.